Terms and Conditions
English Language Skills
It is a fundamental condition of admission to the College that all students must have satisfactory English language skills. The College requires that all applicants provide the College with documentation to support this. Information on the English language level required for each programme is provided in the Kaplan Holborn College Prospectus.
Terms and Conditions
- By signing the application form or the declaration below, a student declares that the information supplied on the form or otherwise in connection with their application is complete and correct and that the giving of false or incomplete information may lead to the refusal of the application or suspension or expulsion from the College (without refund).
- The College reserves the right to charge interest at 10% per annum on overdue amounts.
- Any refund made by the College will be paid to the original payer.
- All deposits received are for the sole purpose of reserving a programme place.
- Funds received but not utilised or refunded in accordance with these terms and conditions will be forfeited to the College.
- The College reserves the right to change the programmes, tutors, dates and locations at its discretion.
- Programmes are not transferable between students.
- All programmes are non-residential unless specified otherwise. The College will, if requested, assist by providing a list of suitable accommodation but it is students’ responsibility to make their own accommodation arrangements.
- Students are expected to conduct themselves at all times in a manner which demonstrates respect for the College and its staff, fellow students and property. Breaches of the College’s Student Code of Conduct or the regulations, protocols or codes issued by any partner university or other awarding body where you study on programmes leading to qualifications awarded by them can amount to gross misconduct, which may lead to expulsion from the programme (without refund).
- Liability of the College for losses arising from negligence (except in the case of liability for death or personal injury), breach of contract or otherwise will be limited to the full amounts paid by the relevant student. The College will have no liability for indirect or consequential loss or damage.
- Students’ arrangements with the College are governed by English law.
- The College’s corporate details are as follows: Holborn College Limited (company number 01163478), registered office: 7th floor, 100 Cannon Street, London EC4N 6EU, UK.
Terms and Conditions - Related to those requiring a tier 4 Visa
- The College requires students to: attend all lectures and classes; submit written work when requested; attend all tests and examinations; and work diligently throughout the programme.
- Upon receipt of your application, the College will, if you satisfy the entrance criteria, issue you with a letter confirming your eligibility for the programme. This letter will state the deposit amount required (normally at least 50%) to secure your place and details of how to pay this fee.
- Upon receipt of your deposit, you will be issued with a Confirmation for Acceptance of Studies (“CAS”) number which you may use to obtain a student visa (if required).
- If we are not able to accept you for your chosen programme, any deposit or fees paid in advance will be refunded in full (subject as provided in these terms and conditions).
- Enrolment on a programme, together with the payment of the required deposit, creates a binding agreement to follow the programme and to pay the full fees. These terms and conditions will apply for the full duration of a programme and any subsequent programme that a student enrols on. Deposits are non-refundable and non-transferable (except as provided herein). Unless agreed otherwise with the College’s Head of Finance all fees due for each semester must be settled on or before the commencement date of the semester to which they relate. Failure to pay your fees by the specified time will result in your enrolment being refused and, where already enrolled, consequent exclusion from the College (without refund).
- In the event of cancellation, for whatever reason, the following will apply:
a. Cancellations must be made in writing directly to the Head of Admissions at the College. These will only be considered to have been made on the date which they are received by the College.
b. For cancellations which are received more than one month before the programme commencement date, an administration charge of £200 will be deducted from the deposit and any balance held will be refunded.
c. For cancellations which are received one month or less before the programme commencement date no refund will be given.
d. Courier and transfer charges will be deducted by the College from any amounts refunded.
e. All cancellations for international students where a CAS number has been issued and/or visa granted will be notified directly to the UK Border Agency (“UKBA”).
- If a student’s visa application has been refused, then the amounts paid will be refunded, less an administration charge of £200 on production of the following documents: (1) original visa refusal letter; (2) copy of the student’s passport showing both a photograph and a signature; and (3) where the payer was not the student, an original authority letter from the student authorising repayment to the payer. Refunds will only be made under this paragraph if requested in writing with the necessary supporting documents within four weeks after the commencement of the programme (published date). In circumstances where an application is refused by UKBA on the grounds of fraudulent documentation or other irregularities, no refunds will be granted in respect of monies paid.
- An offer of a place on any programme is for a specific intake only. Where a student makes an application, as provided in paragraph 9 or 10 below to defer his/her place on a programme the student is not guaranteed an offer of a place on any subsequent programme, nor is the student guaranteed that the same offer will be made in respect of a particular programme.
- Students can apply to defer enrolment for one intake if:
a. the student’s visa has been refused; or
b. there is a delay in the visa process which means that the student will not receive his/her visa in time to start the programme, provided that the College receives written notice at least two weeks before the programme commencement date. An administration charge of £100 per programme will be invoiced by the College for any such deferrals.
- The College will refuse deferrals (and no refund will be given) where a student has been issued with a visa although the College may, at its discretion, allow a student to defer enrolment or continued study on a programme where the student can provide satisfactory evidence of extenuating personal or family circumstances and, where the student has already commenced his or her studies at the College, satisfactory evidence that the student has left the UK.
- All fees exclude amounts payable directly to the University of London by students studying on University of London external programmes. The College accepts no responsibility for these, but details of these amounts are available on request.
- Where students change their programme of study during the term, no refund will be given for the revised programme if it contains fewer modules/subjects than the original programme and additional fees will be payable if the revised programme contains a higher number of modules/subjects than the original programme.
- The College reserves the right to cancel any programme with four weeks notice prior to the published commencement date of the programme, whereupon any fees paid will be refunded in full and UKBA will be notified where a CAS number has been issued and/or visa granted to a student.
- The College reserves the right to withdraw any module/subject up to two weeks after the published commencement date of the module/subject where it considers that it is not viable to run that module/subject, whereupon an alternative module/subject will be offered.
- For programmes leading to qualifications awarded by Anglia Ruskin University, the Universities of Wales or any other awarding body, students must agree to be bound by the relevant University’s or body’s rules and regulations and any subsequent amendments made thereto from time to time.
- The College reserves the right to require a student to leave the programme (without refund) at any stage: if the student does not fulfil the above requirements (including satisfactory attendance); late enrolment; inappropriate conduct or behaviour; or any other circumstance deemed unacceptable to the College. Any fees refunded to an excluded student are at the discretion of the College.
- The College reserves the right to require a student to leave a programme at any stage if their financial obligations to the College are not fulfilled. Any fees refunded in this instance are at the discretion of the College.
- The College reserves the right to inform the appropriate authorities (including the UKBA) where a student has been removed from study with the College or is failing to meet ongoing attendance or fee payment requirements.
- Students have a responsibility to attend the College for registration before the latest start date shown on their CAS. Where a student does not attend by this date, the student will be reported to the UKBA and expelled from the programme. After this date, no refunds will be permitted under any circumstances.
- The College reserves the right to increase tuition fees at any time. All fee changes will be published in the College’s marketing materials. Paying a deposit does not prevent any increase being applied.
- Students wishing to extend their visa will not be issued with a visa support letter or CAS number unless they satisfy the College’s and UKBA’s requirements for such visa support and re-enrol as necessary and pay the required amount of programme fees on re-enrolment.
- Dishonoured cheques will result in a charge by the College of £25 to cover administration and bank charges, as well as the risk of admission to study being refused.
- The UKBA specifies attendance requirements for study and visa renewal. Students are responsible for ensuring that their attendance at every class is recorded in order to meet UKBA requirements.
- The College cooperates with the UKBA and aims to follow its regulations and guidelines. Any student found to be in breach of these guidelines will invalidate the terms of their visa, have their sponsorship by the College withdrawn and will be dismissed from the College (without refund).
I declare that the statements made by me are correct to the best of my knowledge and belief. I confirm that I have read, understood and agreed to be bound by the College’s Terms and Conditions.